Webinar recap “Course-level strategies for work-integrated, project-based learning.”

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On May 13, 2025, Riipen hosted a webinar focused on embedding work-integrated learning and project-based learning at the course level. The session featured Maureen McCoy, Teaching Professor and Dietetic Internship Program Director at Arizona State University, Ruben Burga, Assistant Professor at the University of Guelph, and moderator Jason Peng, Riipen's Senior Partner Relationship Manager. Together, they provided a comprehensive look at how to implement forms of experiential learning that prepare students for future employment while aligning academic outcomes with real-world industry needs.

Jason opened the session by emphasizing the critical need to bridge the gap between academic learning and the skills employers require. He noted that traditional education models often leave graduates underprepared for the workforce and highlighted the importance of incorporating real-world experience into curricula. Jason framed the discussion around various experiential learning methods, focusing on how work-integrated learning (WIL) and project-based learning (PBL) can be integrated at the course level. He explained that these methods enhance student engagement while ensuring students gain the practical skills necessary to meet industry demands. By embedding real-world projects into coursework, educators create opportunities for students to apply academic knowledge in practical settings, fostering critical thinking, problem-solving, and collaboration skills essential in today’s job market.

Watch the full webinar recording: 

Understanding the experiential learning toolbox.

The discussion began by exploring the different forms of experiential learning that educators can incorporate into their courses. Jason introduced work-integrated learning and project-based learning as two of the most effective approaches, alongside other methods such as simulations, case-based learning, and service learning. Jason highlighted that, while all these methods have their unique strengths, WIL and PBL stand out for their ability to connect students directly with authentic, real-world industry challenges. Unlike simulations, which are often controlled and remove the unpredictability of real-world situations, WIL allows students to work on live projects with actual industry partners. This real-world context enhances learning outcomes and helps students develop practical skills highly valued by employers.

Maureen shared how WIL has been integrated into her dietetics program at Arizona State University, explaining that it’s not just about theory but about providing students with hands-on, real-world experience that directly prepares them for their careers. Ruben emphasized the authenticity of learning outcomes in WIL, where students are assessed on both their academic knowledge and their ability to apply that knowledge in a practical, real-world environment.

Key takeaway: WIL and PBL provide unmatched authenticity by involving students in live, real-world projects, leading to deeper engagement and better preparation for their future careers.

Embedding WIL or PBL at the course level.

Embedding work-integrated learning and project-based learning into courses requires careful planning and a step-by-step approach. Panelists emphasized that successful integration begins with small, manageable projects and scales gradually, focusing on aligning these projects with course objectives to ensure academic rigor and real-world relevance.

Maureen’s strategies:

• Identify the right fit: Not all courses are suitable for WIL. Educators should assess which courses would benefit from real-world projects and ensure they align with course objectives.‍
• Start small: Begin with pilot projects to refine the process and address logistical challenges. This allows for a smoother transition and room for adjustments before scaling.‍
• Iterate and scale: Once initial projects are implemented successfully, expand the scope gradually based on feedback from both students and industry partners.

Ruben’s strategies:

• Logistical considerations: Effectively manage timelines, consider how students are matched to projects, and whether students work independently or in teams.
• Use platforms like Riipen: Leverage platforms to streamline project coordination and facilitate collaboration with industry partners.
• Clear expectations: Establish student capabilities, clear roles, and project goals upfront to ensure alignment and collaboration between all parties involved.

Starting with smaller, more manageable projects allows for smooth integration, and as the process is refined, it can be scaled to align with broader program goals.

Key takeaway: Plan well ahead and focus on small-scale, well-aligned projects that can be scaled as you gain experience and gather feedback.

Course design vs. curriculum design.

A key question arises when incorporating work-integrated learning and project-based learning: Should these methods be implemented at the course level or embedded into a broader curriculum strategy? Panelists discussed the balance between individual course design and institutional curriculum design, highlighting how both are essential for successful integration.

Ruben emphasized that individual faculty members are often the best drivers of WIL at the course level. Faculty can tailor the integration of WIL/PBL to meet the specific needs of their courses, ensuring that projects align with the learning outcomes and offer real-world relevance to students. However, for WIL/PBL to scale effectively, he noted, instructional designers and academic leadership must be involved. They play a critical role in aligning these methods with broader program goals and ensuring course consistency.

Maureen added that embedding WIL or PBL at the program level ensures more continuity and cohesion. When these methods are integrated throughout the curriculum, students experience a continuous, hands-on learning journey, rather than isolated, one-off projects. This creates a more cohesive educational experience that prepares students for the workforce with a well-rounded set of skills.

Key takeaway: While faculty can drive WIL or PBL at the course level, academic leadership and instructional designers are key to scaling and aligning these methods within the broader curriculum.

Audience Q&A insights.

During the Q&A session, attendees asked insightful questions about scaling work-integrated learning and project-based learning across multiple courses and departments. Panelists provided valuable guidance on effectively expanding WIL/PBL programs while maintaining their quality and impact.

Q. “How do you manage employer expectations about the quality of student work?”

A. Maureen explained that employers complete midpoint and end-of-semester evaluations tied to student grades. If students do not meet objectives or deliver usable work, it affects their grade. Ruben emphasized the importance of upfront conversations with employers to align expectations and set clear expectations with students. Jason added that many employers understand the teaching role they play and are willing to support students through the process.

Q. “What are some best practices for using experiential learning with community college or early-year students?” 

A. Ruben noted that experiential learning fits well with vocational training typical in community colleges. He suggested matching students with projects aligned to their field of study, such as marketing or nursing. Maureen highlighted community volunteer work as a valuable experiential learning opportunity for junior students to connect with their communities and apply knowledge.

Q. “What student preparation do you provide before starting WIL projects?”

A. Maureen mentioned focusing on professionalism skills like email etiquette and timeliness, and encouraging students to update their LinkedIn profiles to share with employers. Ruben shared that students are also prepped to understand the cultural or political context of clients, especially when working with international companies, helping students navigate those relationships smoothly.

Q. “What challenges have you faced integrating WIL, and how did you overcome them?”

A. Ruben pointed out institutional recognition as a key challenge, recommending collecting and sharing student feedback with academic leadership to demonstrate value. Maureen noted the importance of being selective with tools and approaches to avoid overwhelming both instructors and students. Both stressed the need for clear alignment on course expectations and collaboration with career services to prepare students.

Key takeaway: Successful implementation of WIL/PBL depends on clear expectation-setting with employers and students, preparing learners effectively, fostering equitable team dynamics, and actively collecting feedback to support continuous improvement.

Wrap-up & resources.

The webinar concluded with a reminder that integrating work-integrated learning and project-based learning into courses is a journey that requires patience, thoughtful planning, and ongoing adaptation. Panelists emphasized the importance of starting small, aligning projects with course objectives, and scaling based on experience and feedback. With the proper support from academic leadership, instructional designers, and industry partners, educators can successfully integrate these experiential learning methods into their curricula, ultimately providing students with the skills and experiences they need to thrive in the workforce.

As we move forward in integrating WIL/PBL, it’s clear that these methods offer a powerful way to bridge the gap between academic learning and real-world application. Educators are encouraged to leverage these insights to integrate experiential learning into their courses, knowing that even small steps can significantly impact them. 

Key takeaway: Start small, align with course objectives, and scale WIL/PBL as you gain experience and faculty buy-in, all while fostering strong industry partnerships.

Explore how Riipen can support your goals.

If you're interested in learning more about how Riipen can help you integrate WIL or PBL into your courses, book a chat with our team. We’d love to discuss how our platform can support your experiential learning goals and help your students connect with real-world opportunities. Book a chat with our team today.

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