What Is work-based learning (work-integrated learning)?

Uncover what work-based learning is and its role in bridging academia with real-world skills.
September 29, 2023
7 min
Your asset will automatically download.
Didn’t get it?
Download Now

The lines between education and employment are blurring, leaving many pondering: How are our higher education institutions managing the demand to equip learners for the competitive real world and evolving workplaces?

Traditional education, with its rich history and established methodologies, has always been an invaluable pillar in our society. However, as the dynamics of the workplace evolve, there's an increasing need for education to dovetail more seamlessly with real-world applications. 

This evolution has seen forward-thinking students actively seeking practicality in their education, and employers eagerly looking for ways to collaborate with institutions, ensuring that fresh recruits step in already attuned to the demands of today's workplace.

So, what's the cure for this growing educational crisis? Work-based learning. In this article, we'll unpack its significance, its advantages, and its modern execution so you'll have a better understanding of this transformative educational approach.


What is work-based learning?

Work-based learning (WBL) or work-integrated learning is an innovative educational approach that integrates the classroom and workplace seamlessly. At its core, WBL is about bringing real-world employer projects into the academic environment, allowing students to immerse themselves in authentic professional challenges.

Despite its trending popularity, WBL is not a novel concept. It builds upon a rich history of industry-academic partnerships that have been adopted and refined for centuries, providing individuals with the skills they need for their chosen professions. 

For example, medical students, aspiring architects, and novice tradesmen (from carpentry to masonry) have all been required to work with masters in their respective fields to get the experience they need to become professionals.

Modern technology has only amplified this reach and allowed WBL programs to cater to contemporary educational needs and industry trends. 

What are the benefits of work-based learning?

WBL offers a multitude of benefits to educators and learners alike, such as:

  • Apply theory to develop practical skills.
  • Discover career clarity with early real-world projects.
  • Ensure equitable skill-building and exposure to employers and job opportunities for every student. Not just those fortunate enough to land coveted internship opps.
  • Connect directly with industry professionals.
  • Experience authentic job scenarios through WBL.
  • Engage students with real-world curriculum integration.
  • Boost retention by linking academics to real-world applications.

What are the key components of work-based learning?

The efficacy of WBL hinges on three core components, each of which plays a pivotal role in ensuring that students are knowledgeable and industry-ready.

Alignment of classroom and workplace learning

WBL hinges on the synergy between the classroom and professional environments. However, academic and business goals don't always coincide. 

This initiative aims to bridge the academic and workplace domains, ensuring student learning is directly pertinent to professional scenarios. It emphasizes aligning curriculums with industry needs, facilitating student reflection, and equipping educators to integrate WBL projects.

Application of academic, technical, and employability skills in a work setting

WBL is all about translating academic knowledge into actionable skills in real-world tasks. This facet ensures students' academic, technical, and employability skills are immediately applicable to their professional roles. 

It’s about turning theories into tangible actions in a work context, as the modern workforce requires not just knowledge, but actionable skills.

Support from classroom or workplace mentors

Mentorship in WBL offers students the insights needed to navigate workplace intricacies. Comprehensive WBL ensures students receive consistent guidance from supervisors, instructors, and WBL coordinators. 

These mentors provide industry insights and help students establish connections with experienced professionals across various sectors.

How colleges and universities can implement work-based learning

The foundation of a successful WBL program is a well-structured program. To accomplish this, multiple stakeholders and processes need to be included in the process. Let's go over what you should do.

1. Putting together your WBL plan

Crafting a potent WBL plan requires meticulous planning, broad stakeholder engagement, and a vision aligned with academic and industry needs. Whether you want to implement internships or co-ops, leaders need to address the following logistical requirements:

  • Assess your current academic and industry needs. Begin by analyzing the existing curriculum, understanding students' career aspirations, and determining industry requirements. Leaning on labor data can be instrumental as it provides insights into where job opportunities are, what skills are in demand, salary expectations, growth sectors, etc. This assessment will lay the foundation for building effective WBL initiatives.
  • Engage key stakeholders in the planning process. By convening educators, employers, counselors, career advisors, and students, you can ensure a rich diversity of perspectives, which is essential for the plan's success. 
  • Clearly define objectives and align the curriculum. This program should not stand on its own, but should complement the academic curriculum of the college. By doing this, students can seamlessly incorporate what they learn outside the classroom into what they are learning in the classroom.
  • Draft a roadmap of WBL activities while considering resources and logistics. This includes understanding the academic calendar, stakeholder availability, and budgeting for necessary resources like transportation and event spaces.
  • Assign roles to stakeholders and set priorities for the WBL activities. By doing this, everyone involved knows their specific duties, and it also helps in managing resource limitations.
  • Appoint a dedicated WBL coordinator. This person is pivotal in bridging the gap between academia and industry. They will oversee the scheduling of WBL events, pair students with suitable employers, and handle logistical details, ensuring a smooth integration of WBL activities into the curriculum.

Different types of WBL initiatives

  • Internships
  • Apprenticeships
  • Job Shadowing
  • Externships
  • Cooperative Education (Co-op)
  • Service Learning
  • School-based Enterprises
  • Field Studies
  • Mentorships
  • Clinical Rotations
  • Guest Speakers & Workshops
  • Workplace Tours
  • Entrepreneurial Programs
  • Research Projects
  • Capstone Projects
  • Simulations
  • Portfolio Development

2. Implementing WBL activities

Once your WBL plan is in place, the next step is bringing it to life. Implementation is where theory is tested and real-world insights are gained.

  • Engage diverse employers. Actively recruit organizations, focusing on those offering varied experiences. Utilize connections in local chambers of commerce, industry associations, and specialized platforms, like Riipen, to broaden the pool of potential employers. If you already have relationships with industry partners, now is the time to identify any gaps in your connections, such as size, industry, location, etc.
  • Draft a clear activity timeline. Under the guidance of the WBL coordinator, develop a detailed calendar outlining the timing and location of each WBL activity. This ensures all participants remain informed and aligned.
  • Prepare participants with proper training and align expectations. By organizing briefing sessions, you ensure that students, faculty, and employers are on the same page regarding the goals and outcomes of the WBL activity.
  • Document the experience. During WBL activities, capture the event through photos, maintain attendance records, and gather feedback. This documentation aids in refining future events.
  • Facilitate post-activity reflection. After each WBL event, hold sessions allowing students to ponder their experiences and integrate the lessons learned with their academic journey.
  • Maintain regular communication with all stakeholders involved in WBL. This ensures everyone remains aligned with the program's objectives and any changes or updates.

3. Post-implementation & continuous improvement

After the WBL activities conclude, the journey isn't over. Reflecting on the experiences, gathering feedback, and refining the approach is paramount for the long-term success of any WBL program.

  • Collect feedback from students and employers after the WBL activity. By doing this, you obtain invaluable insights that can be used to refine and improve future WBL initiatives.
  • Acknowledge the contributions of all stakeholders, especially employers. Recognizing and appreciating their efforts fosters a positive relationship and encourages continued involvement.
  • Refine your WBL plan based on feedback and changing dynamics. By continuously iterating and adapting, you ensure the WBL program remains relevant, effective, and beneficial for all parties involved.

With a meticulous approach and genuine collaboration between all stakeholders, colleges and universities can create WBL programs that truly prepare students for the challenges and opportunities of the modern workplace.

Riipen is like a work-based internship, but better

One of the most common ways to implement WBL into the curriculum is through internships. However, recent research showed that internships are on the decline, with only 22% of undergraduates completing them in 2021–22 compared to 26.4% in 2019–20.

The data indicate the changing dynamics and challenges students face when seeking internships. But what if we could take the core essence of internships and elevate it—making it more inclusive, versatile, and integrated with academic learning? 

We can, with Riipen, a platform that doesn't just replicate the internship experience but rather reimagines and enhances it for today's dynamic educational landscape.

But what makes Riipen stand out? Let's take a quick look:

  • Accessibility and scale: Riipen removes geographical limitations by offering a plethora of projects from over 31,000 employers. Having access to different industries and global businesses makes WBL more accessible to institutions, especially those in rural areas that might struggle to build connections with local industry.
  • Seamless integration: The platform is built with educators in mind. It not only aligns real-world projects with academic curricula but also ensures that these projects are smoothly integrated, enhancing subject matter mastery and student engagement.
  • Tailored support: Transitioning from theory to practice can be challenging. The Riipen team understands this and supports educators every step of the way, ensuring the experience is enriching for both teachers and students alike.
  • Equity in learning: Riipen ensures that every student, regardless of their background, has an equitable opportunity to build crucial employability skills and professional networks. It's about leveling the playing field, ensuring every student gets a shot at their dream career.


Jump ahead:

Key takeaways

  • Work-based learning is an educational approach that integrates real-world projects into the academic curriculum, addressing the growing gap between formal education and real-world employability skills.
  • WBL offers students tangible advantages like practical skill development, career clarity, and networking opportunities.
  • For it to be effective, there's a need to align classroom and workplace learning, apply academic skills in real settings, and have robust mentorship support.

Intrigued by the potential of enhanced work-based learning? Schedule a demo with Riipen today.

Enter your email address to subscribe to The Riipen Report.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Some Form Elements
hs-form is main form class.
form-columns-1 is class of wrapper with 1 column for inputs.
form-columns-2 is class of wrapper with 2 columns for inputs.
input and label
Field Description / Help text
This is help text for the field
Field error message
hs-error-msgs inputs-list
  • Error message label
hs-error-msgs inputs-list is an HTML list element.
hs-error-msg is a text span inside HTML List Item element.
Text area Input
hs-input hs-fieldtype-textarea
hs-fieldtype-textarea is added as combo class.
Note: HubSpot uses basic HTML checkboxes, Webflow checkboxes works differently than the default HTML checkboxes, hence in order to style HubSpot checkboxes you need custom CSS.
you can use Webflow checkbox to style and then copy CSS from it.
Radio Buttons
Success message
Submit button
Oops! Something went wrong while submitting the form.